Administrative
Administrative resources like the ones on this page help with clear two-way communication between clubs and groups, Extension, 4-H, and the university. On this page, volunteers will find important administrative resources as well as tools to support you in completing those resources. For additional information about the policies that provide the foundations for these resources, please visit the Wisconsin 4-H Policies webpage.
Bylaws
4-H Clubs and groups are required to have written operation guidelines, bylaws, or constitutions approved by the members to govern the club or group. These documents must be turned into the 4-H Program Educator as updated.
Resources and Templates:
- 4-H Club Bylaws Template (Updated August 2022) – specifically designed for 4-H Clubs (Community Clubs, Afterschool Clubs, Classroom Clubs, Military Clubs)
- Sample 4-H Leader Association Bylaws – Wisconsin 4-H (PDF) (Updated November 2024) – specifically designed as a sample for 4-H Leader Associations
Wisconsin 4-H Charter Application
The 4-H Charter indicates that a 4-H Club or Group is organized in accordance with the objectives of the Wisconsin 4-H program. The 4-H Charter is for new and returning 4-H Clubs and Groups.
Wisconsin 4-H Charter Application Resources
Financial Tools & Resources
Money managed by 4-H clubs and projects is public money. That means that everyone in the club or group is accountable for those funds – planning, tracking revenue and disbursement of funds, and reporting about that money.
- Financial Policies
- Annual Financial Report
- Financial Audit Checklist
- Money Management Resources
- Checking or Savings for 4-H Clubs and Groups
- Articles of Organization
4-H Online
4-H Online is the online enrollment system that Wisconsin 4-H uses to enroll members in the program. Families can create free accounts to enroll youth in 4-H or to become an adult volunteer.
Forms
Members who enroll in 4-H have certain forms that they will be asked to fill out. These forms serve a variety of purposes for different programs.
- Photo Release—Photo releases for youth and adults are kept on file. Photos taken at 4-H events and activities may be posted publicly and used in promotional materials. Consent is not required for this release.
- Incident Form—In cases of accidents, incidences, or injuries, involved parties are required to submit an incident form. Observers and involved parties will be asked for input when filling out the form.
- Insurance Information— 4-H Volunteers are covered under UW-Madison’s liability insurance while operating as a 4-H Volunteer in an official capacity.
- Volunteer Driver Authorization– In situations where transportation for youth is provided as part of the Extension program, authorized adults who are 21 years of age or older and are approved to drive as part of their roles must complete the UW-Madison Driver Authorization.
