All 4-H Clubs and Groups that have a checking and/or savings account must complete the Articles of Organization and have an Employee Identification Number before any accounts can be opened.

In addition, 4-H Clubs and Groups that have a checking and/or savings account must annually complete and submit the following documents to the 4-H Program Educator by September 1:

1. Wisconsin 4-H Clubs & Groups Annual Financial Report
2. Wisconsin 4-H Clubs & Groups Audit Checklist
3. A copy of the checkbook and/or savings registry covering July 1 – June 30
4. A copy of the bank statement ending June 30 or July 1 for each account. Any differences between the bank statement(s) and the ending balance reported must be reconciled and the reconciliation must be uploaded with the Annual Financial Report.
5. A current inventory of land, buildings, property, or project equipment with individual values of $2,000 or greater.
6. Monthly Treasurer’s Reports for 4-H Clubs or Groups with annual income greater or equal to $20,000.

This process allows the 4-H Club or Group to qualify for federal tax-exempt status under the University of Wisconsin Board of Regents General Exemption Number (GEN) for Wisconsin 4-H Clubs and Groups.

Failure to submit a completed Annual Financial Report and support documents by the due date could result in loss of tax exempt status, forfeiture of all financial assets and non-renewal of the 4-H Club or Group charter.

*Please note that 4-H Clubs and Groups are not required to have a checking and/or savings account.

Resources

• Audit Instructions provides general guidance on how to conduct an audit.
• The IRS GEN Determination Letter outlines the accountability, responsibilities, and reporting requirements to maintain the Group Exemption Number.
• How to Save a Fillable PDF Form

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