Administrative

Administrative resources like the ones on this page help with clear two-way communication between clubs and groups, Extension, 4-H, and the university. On this page, volunteers will find important administrative resources as well as tools to support you in completing those resources. For additional information about the policies that provide the foundations for these resources, please visit the Wisconsin 4-H Policies webpage.

Charters

A 4-H Charter indicates the 4-H Club or Group is organized in accordance with the objectives of the 4-H program. The University of Wisconsin-Madison Division of Extension grants 4-H Charters which formally authorizes the 4-H Club or Group to use the 4-H Name and Emblem for educational purposes in accordance with laws and regulations established by Congress and the U.S. Department of Agriculture.

Bylaws & Constitution

4-H Clubs and groups must follow a set of Bylaws and Constitution in order to set up the structure of the club. Bylaws typically include Articles on Name, Purpose Membership, Leadership, Meetings, Organization, and more.

Financial Tools & Resources

Money managed by 4-H clubs and projects is public money. That means that everyone in the club or group is accountable for those funds – planning, tracking revenue and disbursement of funds, and reporting about that money.

4-H Online

4-H Online is the online enrollment system that Wisconsin 4-H uses to enroll members in the program. Families can create free accounts to enroll youth in 4-H or to become an adult volunteer.

Forms

Members who enroll in 4-H have certain forms that they will be asked to fill out. These forms serve a variety of purposes for different programs.

  • Photo Release—Photo releases for youth and adults are kept on file. Photos taken at 4-H events and activities may be posted publicly and used in promotional materials. Consent is not required for this release.
  • Incident Form—In cases of accidents, incidences, or injuries, involved parties are required to submit an incident form. Observers and involved parties will be asked for input when filling out the form.
  • Insurance Information—4-H Volunteers are covered under UW-Madison’s accident insurance policy while operating as 4-H Volunteers in an official capacity. Members are also covered in a similar way.
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