Reporting Tools
The top priority in youth programs is to create a safe and positive environment. In the course of programming or volunteering, sometimes a report needs to be made, or an incident needs to be documented. Below are the common reporting tools and practices that volunteers may need to be aware of. Read the items and click the links for more information on each report or documentation
Overview of Reporting Obligations – UW Madison Office of Youth Protection
Mandated Reporter
To report a case of child abuse or neglect, contact the county or tribe where the child or child’s family lives. Click the link below to learn more about the requirements and reporting process.
Title IX/Sexual Misconduct in Extension Programs
Sexual harassment, sexual assault, dating/domestic violence, stalking and sexual exploitation are prohibited in Extension programming. If you witness or encounter these, this form is the space to share the incident.
Civil Rights Discrimination/Bias Complaints
If you witness conduct that adversely affects an individual’s participation in activities or programs, or has the effect of denying equal privileges or treatment to an individual on the basis of one more characteristics of that individual’s protected status or category, a report must be filed.
Accident/Injury Reports
If an injury or accident occurs during a 4-H event, the volunteers in charge of the event or present during the incident will need to document what happened using the Accident/Injury Report form.
Behavior Concerns Reporting
This form is to be used to document behavior concerns of 4-H members or 4-H volunteers participating in 4-H programs, projects or activities. (This form should not be used to document an accident, or mandated reporter concern.)
Care to Share Form
The Care to Share form was developed as a simple tool that could be used by members, volunteers, parents and the general public to share concerns that were observed. It is a system to track concerns and address program improvement.