Summer Hosting Application Steps

 Applications are due April 15, but can still be submitted until all students are placed. Apply early to see a full list of students!

Summer Inbound Programs

Here are the steps to apply to host a student for any of the summer inbound programs (Japan & Norway):

Step 1: Online Host Family Application

Online Host Family Application* (new host families will need to create an account using their email address and a password)

Community Reference Form – new host families will need two non-related references. References will be emailed through the States’ 4-H International online application.

*If you are unable to fill out the Online Host Family Application, please contact us for an alternate application method.

Step 2: Volunteer Enrollment, Training, and Background Check

Wisconsin 4-H takes the safety of all international delegates and host families seriously. All adults (individuals 18 years and older, not a current 4-H member) living in the home during the exchange period must enroll as a 4-H volunteer.

Not a current 4-H volunteer? No problem! Our international programs staff, along with your local 4-H Educator, will help you along the process.

First-Time Volunteers

All adults aged 18 years and over living in the home during the exchange period must complete the following requirements:

  1. Register via the 4-H Online system (15 minutes)
  2. Background check (after enrolling through 4-H Online, you will receive an email to initiate the background check)
  3. Complete initial trainings:
    1. ​​​​​​​Mandated Reporter (15 mins., self-spaced, online, accessible via 4-H Online)
    2. Title IX (30-45 mins., self-paced, online)
    3. Building Safe Spaces (30 mins., self-paced, online)
    4. Volunteers in Preparation (VIP) Orientation ( 1.5-2 hrs., offered locally or remotely via Zoom)

Continuing/Returning Volunteers

All adults 18 years of age and over must:

  1. Complete a background check every 2 years.
  2. Annually sign the 4-H Enrollment Form, Volunteer Expectations form, and Conditions of Volunteer Service document in 4H Online.
  3. Complete ongoing virtual and in-person trainings, including:
    1. Building Safe Spaces (& refresher every 2 years)
    2. Title IX (new for 2022, 30-45 mins. , self-paced, online)

Volunteers returning after over 4 years must complete the above requirements and:

  1. Volunteer in Preparation (VIP) Training

New for Summer 2023:

One adult in each host family must complete the Supporting Youth Mental Health Training. This training has two parts: a 1-hour online training and a 2-hour live training (offered virtually or in-person). More information about this training, and to register for a virtual training, visit

Step 3: In-Home Interview

After submitting the online host family application, WI 4-H International Programs staff will follow-up regarding any incomplete volunteer training components and to schedule an in-home interview with a staff member or trained volunteer.

It is required that all members of the family be present during the interview, which typically takes between 30-60 minutes.

Get Matched With a Delegate!

Following successful completion of the volunteering training components, a completed background check, and the in-home interview, Wisconsin 4-H International Programs staff will work to match your family (based on age, gender, and interests) with an available international delegate. Completion of the host family application/screening processes does not guarantee an international delegate/chaperone will be placed with your family.

Host Family Orientation

In early summer (June/July), a virtual host family orientation will be held for ALL Wisconsin host families. This orientation is required, as we will be covering important topics including logistics, health and safety, and answer any questions you may have.

Additionally, we intend to offer an additional, optional connection opportunity for host siblings to help them prepare to welcome a new brother/sister from another country into your home.

It has been a joy to share our home and life experiences with someone from a country so far away. We learned so much from her as well.

Summer 2019 Host Family

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